Management Solutions for State Associations


rSchoolToday has been serving State Associations for over 15 years and offers an in-depth suite of solutions designed to allow publishing, scheduling, e-commerce, registration, document management, compliance, and reporting with our usual paperless workflow between your association, your schools, your sponsors, and your stakeholders.

Association Website

Association Website

rSchoolToday has been building award-winning Websites since 1996. Your Associations new Website will give you full control over your content and layout of pages. No tech skills needed - your new Website includes unlimited pages, including eForms, Document Libraries, Membership Directory, Newsletters, Link Libraries, Image Library, Image Editor, Member-Only pages, unlimited advertising space - you keep all ad revenue, and much more. Back to Top

State-Level Management

State-Level Management

With the rSchoolToday State Association Platform, your association staff can manage your Classes, Regions, Sections, Divisions, Leagues, Conferences, Sports and Activities, Levels, Even Types, Locations, Coops, Season Date Ranges, Assigners and Assigning Associations, and Certified Officials. You determine which leagues/conferences each school plays in for each sport, level and school year. Changing leagues, regions or divisions is a simple ‘click and save.’ This allows your schools to operate with the rSchoolToday Sports Management Platform at a school and conference level while maintaining 100% compliance with your guidelines and parameters. Back to Top

Schedule Management

Schedule Management

State Associations can create and manage all schedules and changes centrally, or can create the initial schedule and allow AD's to manage ongoing changes after publishing.
If the AD's make their own changes, you can choose whether changes automatically come to your office for approval first.
The Schedule Wizard allows the usual single and double round-robin scheduling in just a few clicks, but also lets you create any number of custom formulas for any league or division within a league.
Take it to the next level and choose and rank any number of other parameters when creating schedules to handle your unique needs, including:
  • Days between games
  • Days between rematches
  • Homecoming dates
  • Rivalry matches
  • Competitive ranking
  • Pairing travel partners
  • Shared facilities
  • Excluded dates per school
  • Exclude days of the week
  • Balancing games between semesters
  • Conflict Checking
Associations can also give each league access to creating and managing their own schedules. Schools, Districts and Counties can complement the system by adding Facilities Management to ensure availability of gyms, fields, and rinks. Back to Top

Transfer Management System

Transfer Management System

rSchoolToday's Transfers & Waiver Management System is a completely paperless forms-routing solution that can handle any type of transfer or waiver request, including bona fide moves, hardship, change of guardianship, moves to other schools within a district, international student eligibility requests, etc. The rSchoolTeam will tailor the TMS to fit your specific forms and approval routing needs. Back to Top

Student Eligibility Compliance

Student Eligibility Compliance
rSchooltoday allows 100% paperless workflow between association and the schools, tracking and aggregating state reports of eligible students across all schools, sports, genders, and including automated participant counts for the NFHS report.
The rSchool team will configure the system with the eligibility requirements for your state. This allows schools to batch-upload students, connect to any SIS system, and record eligibility and roster data. The system is also integrated to rSchool's popular Athletic Scheduler for the ultimate in paperless workflow for those using it. The rSchool system allows school administrators to focus on their own needs while simultaneously providing compliance, reporting, student counts, rosters, and school information to the state association. Back to Top

School Forms Compliance

Student Eligibility Compliance
rSchool offers State Associations a central portal for building any number of electronic forms, and for those forms that require school submission, of tracking and notifying schools who are not compliant. eForms are stored in a database for viewing, printing or export to a number of data formats. Forms can be set with deadlines, or set to publish on or off on specified dates. Submitted forms are tracked indefinitely for instant retrieval. Back to Top

Coaches Certification

Coaches Certification

rSchooltoday provides all levels of coaches certification for high school and middle school activities. Including, registration, secure payment, document tracking, eligibility tracking, rules meetings, clinics, exams and score tracking, background checks, awarding of certificates, and reporting. Create any number of rules meetings, exams, ongoing education classes, and clinics, post videos, PowerPoints, audio files, etc. rSchoolToday’s team will work closely with you to configure the platform to your needs. Coaches have an online account to watch rules meetings, watch videos, take/retake tests, track progress, register for more, print certificates, etc. Back to Top

School Fee Collection

Coaches Certification

rSchooltoday offers robust, secure fee collection for our State Associations, allowing schools to pay dues, fees, and anything else online. Includes detailed financial reporting, dashboard metrics, and competitive credit card fees. This ecommerce platform can be used for any number of uses as well for placing orders, selling items, receiving sponsorship payments, or collecting funds from schools, coaches, officials, sponsors, the public, etc. Back to Top

Officials Dashboard

Officials Dashboard

From the Official's secure dashboard, they can register for sports, register for clinics, access past registrations, take rules meetings, take tests, view their schedules, acces their Refview assignments, print Certificates, and access help videos. Back to Top

Officials Registration

Officials Registration

With RefView, rSchooltoday provides a one-stop platform your state association to manage all aspects of officials. This includes registration, secure payment, rules meetings, clinics, tests, background checks, tracking, certification, post-season eligibility tracking, printing certificates, purchasing of rule books, insurance, supplies, etc. rSchoolToday’s team will work closely with your association to configure the platform to match your needs, including discounts for multiple sports. Officials have an online account to track their progress and access their RefView account for setting availability, preferences, set themselves up for ePay, electronically submit W9 forms, print certificates, etc. Back to Top

Officials Certification

Officials Certification

Create any number of Rules Meetings, including pictures, audio, video, PowerPoint presentations, and set the parameters for passing and certification according to your needs. Create any number of tests/exams and set the parameters for passing score, number of times it can be taken, time range, add printable certificates, etc. Add Clinics and set up online registration with optional payment. Set up post-season eligibility parameters. Back to Top

Assign and ePay Officials

Assign and ePay Officials

rSchooltoday's Refview allows paperless flow of schedules, assignments, fees, changes, and notifications between all the components of the Sports Management Platform. There is never a need to re-enter schedules or changes into your Assigning tool. rSchool offers the lowest cost ePayment of officials through Refview. Officials have their own control panel for confirming games, communicating to Assigners, posting electronic W9 forms, setting availability, viewing payments, or self-assigning (if allowed). Back to Top

Tournaments

Associations can schedule region, section and state tournaments in rSchoolToday and manage assigners, or do their own assignment and paying of officials and Event Workers. The ePay function in Refview makes paying all tournament officials a breeze in about 3 clicks. No signing up or loading of funds into an account. Drop in your banking information and your officials will have funds in their bank accounts within 3 banking days. Back to Top

Rankings & Seeding

Assign and ePay Officials

The rSchool team will work with you to build your unique ranking formulas and provide the real time updating as scores are added by the school coaches via their mobile app or team site pages. You choose how many make it to the tournament, and determine seedings by drag and drop editing in cases of ties. Let us show you how powerful it can be. Back to Top